Ways Of Ensuring The Workers Remain Focus And Attentive During Office Meetings.
Meetings are significant in any company. Any business will find it significant to hold meetings and discuss the way forward for their business and matters pertaining in the running of their business. It is also a chance that members get an opportunity to go through their past performance and set new targets. The workers play a big role in ensuring that the meeting’s agenda is accomplished. The management wand to have a successful meeting that has few shortcomings and where the workers will leave the room having understood the agenda of the meeting. A lot of staff struggle to concentrate during the meeting, and they may lose their attentiveness few minutes after the meeting has commenced. Below are techniques that you can apply to ensure your employees remain attentive throughout the meeting.
Make sure you have the correct timing of your meeting It is important to consider the time that you set the meeting. A meeting should be conducted when the staff are not exhausted from the day’s work. It is important to have short breaks in between the meeting instead of prolonged hours of meeting. When the meeting go on for long hours the employees may be drawn away from the main agenda and start thinking of other things. Introducing breaks in the middle of the meeting will give your employees a chance to clear their thoughts and browse through their emails and stretch outside while going to the restroom.
You need to encourage your employees to ask questions throughout the meeting. This is an ideal way to make them participate in the meeting. Before you change topics, introduce a forum of questions where they can make inquiry. You will find out their level of concentration by the type of questions that they bring forward. It is a productive method that you can use to ensure the employees are equal participants in the meeting. Refrain from discussing things that are not part of the meeting’s agenda. It is essential to stay on the topic. Use visual guides to help you keep on the topic, you can make use of switch slides and laser pointers that you can use in the boardroom. If a worker asks a question that is not in line with the topic of discussion; you can ask them to ask the question after the meeting has ended.
Do away with distractions. You should request the employees not to attend to their phone s in the course of the meeting. Cell phones are a big distractions to people hence the need to control their use. It is necessary to improve a way of dealing with the employee’s major causes of disturbances. Ensure the boardroom is well cleaned and organized as this will ensure that the employees will not be distracted by their surroundings. The decorations should also be minimal.